DRAFT
Holiday Hideaway Association Annual Meeting
April 17, 2010

 The annual meeting of the HHA was called to order by president Sharon Schlittenhard at 2:20 pm at the Guemes Island Community Church.  About 36 members of the association were present plus 62 proxies given to the Board.

Minutes from 2009 were accepted as read.

Mike Jackets presented the treasurer's report.  Major expenditures were insurance and lawyer's fees.  Bank balance is roughly $10,000.  Bob Anderson pointed out that $1200 has been paid to Bob Bailey for his analysis of Critical Areas Ordinance.  The  treasurer's report was approved.

Old Business ---

    Dingies – David McKibben on the dingies and other boats left at Cook's Cove and Long's Bay.      

    All boats  left on the common property need to have names and phone number on them.  Thanks to Hubert Adams for spending several hours at Cook's Cove recently to move the gravel  around after a big storm so that the parking lot is drivable.  All  buoys in the water off the common property need to be US Coast Guard approved,  Buoys and dingies are privately  owned.

New Business

1.  Water Company Update: 

Copies of the water quality report and are available and attached to  the minutes.  Gerry Francis reviewed the history over the last year. In May had an acute  violation.  With further  non-acute violations we have been required to sign a compliance letter   with DOH, and our license is in yellow status.  New sampling stations have been added to the system to replace the sampling that was done at people's homes.

Gerry also showed the long term capital replacement plan for the eventual replacement   of the system (spread sheet attached to minutes).

    2009 Budget for Water Company --- budgeted total income of $97,000 actually brought in $107,000.  Spent $105,000 --- had a very small surplus.  
Other improvements during 2009-2010 were adding Well 5  and a required  storage shed for the lawn mower and some of the operating supplies was built.Questions were answered from the audience about water company issues were           answered.

    Anne led a discussion of the legal status of  the Water Company.  It is now under the umbrella  of the HHA.  The Board wants to study separating the water company from the association.
1.    Some of the audience were concerned about representation of the views of non-water share  owners in a separated Water Company.  Anne asked for a sense of the meeting to continue the study of separation and it was agreed to. There are no shares available now and there is a  waiting list.  However the State sets limits as to how much water we can pumper of shares that  can be issued. and the number.  
2.  12th Covenant --- Mike Jackets presented the result of the votes on adopting an additional covenant.      The quorum requirement of one-third was satisfied but we were short of 100% agreement to     add another covenant that would have allowed for changes to the CCR's.
    
    Method of Counting        Total #  Votes       # Yes       # No    % Yes
    Land owners                          119                    79          40           67
    Lots                                        219                  143         76            66

    The Association nows oversee the common property, pays insurance for it, and supervises the water company.  Discussion of possible alternatives followed including:
    a.    Resubmitting the ballot.
    b.     Dissolving HHA and giving common lands to Skagit Land Trust
    c.    Has there been a problem big enough to warrant CCR's to change?
    d.    Give common land to county.

    It was moved (by Bob Anderson) seconded (by several)  and passed to have Board further research alternatives and mail out its findings.

3.  Commons Area Report --- Bob Anderson presented the report and has a written report which he is working on getting edited and finalized.  Commons committee was formed to look at issues of tree cutting for view improvement.  The Skagit County Critical Area Ordinance governs changes to the Critical Areas, and most of the common property is within CAO boundary.  Final report will be done by end of May.

    Almost any clearing in common areas is precluded unless person is willing to comply with CAO extensive requirements. We can do thinning and maintenance.  Commons committee  needs  new volunteers.

4.  Election of new board membership – Tom Butler, Kit Harma, Laura Saunders were      nominated.  Ballots were distributed and Kit Harma and Laura Saunders were elected for  the two vacant positions on the board.

The meeting was adjourned at 3:45.

Laura Saunders
Secretary